MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, May
13, 2013 at 4:02 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
Andrew
Bauman District
Counsel
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
Jan Zilmer Human Resources
Ed Stover Water
Department
David McIntosh Wastewater
Department
Randy Frederick Drainage
Stephen Seigfried Field
Superintendent
George Miller Severn Trent
Services
John
McKune District
Consultant
The
following is a summary of the minutes and actions taken during the May 13, 2013
CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the April 15, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the April 15,
2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the April 15, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Consideration of
Termination of Contract with Sprint/Nextel and Entering into Contract with
Verizon Wireless
Mr. Daly reported there are issues with the
current carrier. Verizon Wireless will
provide the necessary services and save the District $110 per month.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the District Manager was authorized to execute an
agreement with Verizon Wireless pending review by District Counsel.
FIFTH ORDER OF BUSINESS Consideration of Water
Meter Replacement
Mr. Daly reviewed specifications in
the RFP and discussed the following:
Ø The
majority of the District’s meters are 15 to 20 years old.
Ø Bidders
provided two hour presentations to a five panel committee.
Ø The
committee narrowed down options to two reputable firms: Neptune and RG3 Meter.
Ø Staff
recommends an evaluation period of 90 to 120 days with RG3 Meter Company.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the District Manager was authorized to execute a
contract with RG3 Meter Company for pilot testing of 150 meters.
SIXTH ORDER OF BUSINESS Discussion of Lewis
Longman’s Representative Attendance
The following was discussed:
Ø Mr.
Mena previously requested Mr. Bauman attend District meetings.
Ø Mr.
Mena feels Mr. Capko and Mr. Longman are too laid back. He was disappointed
with the firm during a meeting between the City Council and SWCD.
Ø Mr.
Mena was not pleased with the firm’s service when legislating for the District.
Ø Mr.
Capko explained the interaction at the workshop meeting with the City and
direction the firm was given by the SWCD Board.
Ø Mr.
Capko noted his firm recommended the Board not move forward with legislation
two years ago and wait a year, but Mr. Mena insisted they move forward.
Ø Mr.
Capko and Mr. Bauman will alternatively attend meetings depending on the issues
to be discussed.
Ø Mr.
Mena requested the firm be more aggressive when necessary.
SEVENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
·
Utility
Billing Work Orders
·
Water
and Sewer Break Report
The above items are for informational
purposes.
Mr. Cassel distributed an outline of
issues to be discussed and resolved at the mediation meeting with CH2M Hill on
May 14, 2013. All negotiations will be
subject to Board approval and legal review.
B. Engineer
– Troy Lyn
Mr.
Lyn reviewed the Project Status Report, a copy of which was included in the
agenda package.
Ø There
are some issues with control of the chlorine pumps in the ammonia sulfate
system. The existing pumps are too
big. Recommendations were made to
replace them with smaller pumps.
Ø Mr.
Stover would like a quote to rebuild the skids, injection points and run a new
line from the building to the plant. Mr.
Lyn will work on a quote.
Ø The
headworks leveling gate is installed. It
will be calibrated this week.
Ø Mr.
Lyn met with the Building Department regarding the free standing stack. They are in the process of putting together a
minor DCR.
Ø Minor
changes are being made to the piping for Well #5. AMPS will complete the work by the end of the
month. Mr. Lyn will address an RFI from
the Health Department. The well will be
disinfected and put back in service once permitting is complete.
C. Department
Reports
·
Water –
Ed Stover
Mr. Stover reviewed his
report, a copy of which was included in the agenda package.
·
Sewer –
David McIntosh
Mr. McIntosh reviewed his report, a
copy of which was included in the agenda package.
·
Stormwater
– Randy Frederick
Mr.
Frederick reviewed his report, a copy of which was included in the agenda
package.
·
Field –
Stephen Seigfried
Mr.
Seigfried reviewed his report, a copy of which was included in the agenda
package.
·
Human
Resources – Jan Zilmer
Mr. Zilmer reported the
following:
Ø Open
enrollment for benefit changes will begin within the next 45 days.
Ø Two
Water Department employees obtained A licenses.
Ø He
will be providing sexual harassment education to employees.
C. Attorney
– Bill Capko
Mr. Capko and Mr. Bauman
reported the following:
Ø Senate
Bill 538 did not pass. The Joint
Legislative Auditing Committee ordered an operational audit of SWCD. Mr. Shank suggested inviting Senator Ring and
Representative Moskowitz to tour the District facility. There was Board consensus to invite them
towards the end of the summer.
Ø An
executive summary was provided regarding liability due to bees in meter boxes
and installation of backflow preventers, a copy of which is attached hereto and
made a part of the public record.
Ø A
memorandum regarding Numeric Nutrient Criteria legislation will be distributed
to the Board and staff this week.
Ø A
draft policy regarding canal bank erosion was distributed to the Board, a copy
of which is attached hereto and made a part of the public record.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the Canal Bank Erosion Repair and Response Policy
was approved.
Ø Mr.
Capko and Mr. Bauman are not able to attend the June 17, 2013 meeting. An associate will attend and they will be
available by phone.
EIGHTH ORDER OF BUSINESS Approval of Financial
Statements for April 2013
Ms. Woodward reviewed the
financials.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
NINTH ORDER OF BUSINESS Supervisors’ Request
Mr. Holland reported he will attend
the Broward County Regional Reuse meeting.
There are plans to develop a large surface water reservoir, C-51.
TENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President